FSPMR - Florida Society of Physical Medicine & Rehabilitation
FSPMR - Florida Society of Physical Medicine & Rehabilitation
FSPMR - Florida Society of Physical Medicine & Rehabilitation

 

BYLAWS OF THE
FLORIDA SOCIETY OF PHYSICAL MEDICINE & REHABILITATION

ARTICLE I - NAME

The name of the organization is the Florida Society of Physical Medicine and Rehabilitation, hereinafter referred to as the Society.

ARTICLE II - PURPOSES

The mission of the Society is to maximize quality of life, minimize the incidence, severity and prevalence of impairments, disability and handicaps, promote societal health and enhance the understanding and the development of physiatry. The Society serves its members and their patients, other health professionals and society. The Society seeks to achieve excellence in physiatric practice, education and research through the activities of its organization and members.

ARTICLE III - ETHICS

The Principles of Medical Ethics of the American Medical Association in force at the time of the adoption of these Bylaws, and as they may from time to time thereinafter be amended by the American Medical Association, are the Principles of Medical Ethics of the Society.

ARTICLE IV - MEMBERSHIP

Section A. Classes of Members. The Society is composed of the following classes of members with qualifications, rights and duties hereinafter stated:

1. Fellows

2. Associate members

3. Affiliate members

4. Allied Health Professionals

5. Senior Fellows

6. Honorary Members

7. Inactive members

Section B. Fellows.

1. Qualifications. To be eligible for nomination as a Fellow of the Society, a person must be a Diplomate of the American Board of Physical Medicine and Rehabilitation. Membership as a Fellow is contingent on continuing certification by the American Board of Physical Medicine and Rehabilitation.

a. The nomination as a Fellow of a Diplomate of the American Board of Physical Medicine and Rehabilitation is to be made in writing by two Fellows who are not related by family or associated by practice, one of whom acts as proposer and the other as seconder. Upon favorable review of the nominee’s application and credentials and receipt of the completed application, the Diplomate’s name is submitted to the Membership Committee. A nominee recommended as a Fellow by the favorable vote of two thirds of the Membership Committee shall become a Fellow upon a majority vote of the voting membership.

b. An associate member, upon successful completion of Part Two of the examination of the American Board of Physical Medicine and Rehabilitation and becoming a Diplomate, shall have his/her name automatically submitted to the Membership Committee. A nominee recommended as a Fellow by the favorable vote of two thirds of the Membership Committee shall become a Fellow upon a majority vote of the voting membership.

Section C. Associate Members

1. Qualifications. To be eligible for nomination to Associate membership a person must pass Part 1 of the Board of Physical Medicine and Rehabilitation.

2. Nomination and Election.

a. The nomination for Associate membership of an eligible candidate is made in writing by two Fellows who are not related by family or associated by practice, one of whom acts as proposer and the other as seconder. Upon favorable review of the nominee’s application and credentials and receipt of the completed application, the nominee’s name is submitted to the Membership Committee. A nominee recommended as an Associate by the favorable vote of two thirds of the Membership Committee shall become an Associate upon a majority vote of the voting membership.

Section D. Afffliate Members

a. An Afffliate member, upon successful completion of Part One of the examination of the American Board of Physical Medicine and Rehabilitation shall have his/her name automatically submitted to the Membership Committee. A nominee recommended as an Associate by the favorable vote of two thirds of the Membership Committee shall become an Associate upon a majority vote of the voting membership.

1. Qualifications. To be eligible for nomination to Affiliate membership, a person must be a full time resident in training in an approved residency program in physical medicine and rehabilitation, an approved residency program in a related medical specialty as part of combined residency program, a full time physician in an approved program studying for a graduate degree related to training in physical medicine and rehabilitation, or a physician whose practice consists of physical medicine and rehabilitation.

2. Nomination and Election. The nomination for affiliate membership of an eligible candidate is made in writing by two Fellows who are not related by family or associated by practice, .one of whom acts as proposer and other as seconder. Upon favorable review of the nominee’s application and credentials and receipt of the completed application, the nominee’s name is submitted to the Membership Committee. A nominee recommended as an Affiliate by the favorable vote of two thirds of the Membership Committee shall become an Affiliate upon a majority vote of the voting membership.

Section E. Allied Health Professional.

a. An Allied Health Professional is a Registered Nurse, Nurse Practitioner or a Physician’s Assistant, a Physical Therapist or Occupational Therapist, with an interest in the specialty of Physical Medicine and Rehabilitation, and a clear and active license with the Florida Department of State, Medical Quality Assurance Division.

2. Nomination and Election. The nomination for allied health professional membership of an eligible candidate is made by one current FSPMR Member recommending eligible candidate on membership application form. Upon favorable review of the nominee’s application and credentials and receipt of the completed application, the nominee’s name is submitted to the Membership Committee. A nominee recommended as an Allied Health Professional Member by the favorable vote of two thirds of the Membership Committee shall become an Allied Health Professional Member upon a majority vote of the voting membership.

Section F. Senior Member.

A person who has retired from practice or other position which was the principal source of professional income by reason of either age or permanent disability, and who has been a Fellow in good standing 15 years or more.

2. Nomination and Election. The nomination for Senior membership is made in writing by two Fellows who are not related by family or associated by practice, one of whom acts as proposer and other as seconder. Upon favorable review of the nominee’s application and credentials and receipt of the completed application, the nominee’s name is submitted to the Membership Committee. A nominee is recommended as a Senior by the favorable vote of two thirds of the Membership Committee shall become a Senior upon a majority vote of the voting membership.

Section G. Honorary Members.

1. Qualification. An Honorary member is one who has performed a service in the field of physical medicine and rehabilitation that has been outstanding or unique resulting in state, national or international recognition.

2. Nomination and Election. The nomination for honorary membership is made in writing by two Fellows who are not related by family or associated by practice, one of whom acts as proposer and other as seconder. Upon favorable review of the nominee’s application and credentials and receipt of the completed application, the nominee’s name is submitted to the Membership Committee. A nominee is

recommended as an Honorary by the favorable vote of two thirds of the Membership Committee shall become an Honorary upon a majority vote of the voting membership.

Section H. Inactive Members.

1. Qualifications. A member in good standing during a period of protracted hardship or illness may apply to the Membership Committee for transfer from active to inactive status.

2. Election. The Membership Committee is empowered to transfer the member to inactive status. The Membership Committee reviews annually the status of each inactive member.

Section H. Rights and Duties of Members. The acceptance of membership in the Society signifies an agreement to comply with all of the provisions of the Bylaws contained herein. Fellows in good standing have the right to hold office, to vote and to participate in the business meetings and scientific sessions of the Society, and may serve on Standing Committees. Associates, Affiliates, Honorary and Inactive members in good standing have all rights and privileges except for right to vote, hold office, and serve on Standing Committees but may serve on other committees.

Section I. Reinstatement of Resigned Members. Any former member who is professionally in good standing, and whose resignation had been properly accepted, may apply for reinstatement. A new application is submitted to the Membership Committee for processing in the same manner as an initial application except that initiation fee is required.

Any reinstatement fee is determined by the Executive Committee, but in no instance shall the amount exceed the total back dues and assessments since the date of resignation.

Section J. Annual Meeting. The Society holds a regular Annual Meeting at such time and place as the Executive Committee may determine. There shall be a business meeting at each Annual Meeting at which time the business of the members will be considered and acted upon. Urgent business may be transacted at any time during the Annual Meeting. Written notice of the place, date and hour of the Annual Meeting will be delivered to the members at least five (5) days and not more than 40 days before the date of the meeting. An agenda for the meeting will normally be available prior to the beginning of the business meeting and the order of business is determined by the Executive Committee. Any changes in the agenda for the Annual Meeting may be made by the members by specific motion and action.

Section K. Regular Meeting. The Society may Hold a Regular Meeting in addition to its Annual Meeting at such a time and place as the Executive Committee determines. Any and all properly noticed business may be conducted at the Regular Meeting.

Section L. Special Session. A Special Session of the Society may be called at anytime by the President or upon the written request of two (2) members of the Executive Committee, or upon written request of ten (10) percent of the members. Written notification of the Special Session, its date and hour, along with an agenda, must be delivered at least five (5) days and not more than forty (40) days before the date of any special meeting.

Section M. Quorum. A quorum to conduct business or to vote on any item at any meeting shall consist of not less than ten (10) voting members. If a quorum is present, the affirmative vote of the majority of the members constituting the quorum and entitled to vote on the subject matter shall be the act of the members unless the vote of a greater number is required. After a quorum has been established, the subsequent withdrawal of members, so as to reduce the number entitled to vote shall not affect the validity of any action taken at the meeting or any adjournment thereof.

Section N. Removal and Resignation. Any member may be removed by a majority affirmative vote by the Executive Committee at a meeting properly called with quorum present after appropriate hearing by the Executive Committee, notice of such hearing having been mailed no less than ten (10) nor more than twenty (20) days before the hearing whenever, in the judgment of the Executive Committee, his removal will be in the best interests of this Corporation. Any member may resign at any time by giving written notice to the President and Secretary.

ARTICLE V - OFFICERS

Section A. Officers. The Officers of the Society shall be the President, the Vice President, the Secretary and the Treasurer.

Section B. Qualifications. Officers of the Society must be in good standing. To be eligible for the office of Vice-President, a member must have served at least two years as a voting member.

Section C. Election. The Officers are elected by a majority vote of the members at the Annual Meeting. The Officers shall be elected from a list of nominees presented by the Nominating Committee to the members thirty days (30) before the Annual Meeting. Nominations may also be made from the floor. These nominees shall be for positions to be vacant at the close of the Annual Meeting.

Section D. Tenure. The members of the Society at the Annual Meeting shall elect the President, Vice-President, Secretary and Treasurer to serve a term of two years. Officers assume office at the close of the Annual Meeting at which they are elected, and serve for two years. The President and Vice-President shall be elected at one Annual Meeting and the Secretary and Treasurer shall be elected at the following Annual Meeting. The Vice-President shall become President at the end of the President’s two year term.

Section E. Vacancies. If during the elective term the President dies, resigns, becomes disqualified, or is unable to perform the functions of the office, the Vice-President succeeds to the office vacated, with all prerogatives and duties pertaining to the office and retains that office for the term this person would normally serve as President. If the Vice-President dies, resigns, becomes disqualified, or is unable to perform the functions of the office, the vacancy created may be filled by action of the members at the next Annual Meeting or at a Special Session. If during the elective term any other Officer dies, resigns, becomes disqualified, or is unable to perform the functions of the office, the vacancy created may be filled by action of the members at the next Annual Meeting or at a Special Session.

Section F. Rights and Duties.

1. President. The President presides at all meetings and gatherings of the Society and the Executive Committee. The President has the responsibility for conducting the correspondence of the Society, appointing members to committees and approving committees. The President also provides guidance to the Executive Director in the day-to-day business management of the Society and in this capacity interprets Executive Committee policy to the Executive Director. The President performs such other duties and exercises such other rights as these Bylaws, custom or parliamentary usage may require or as the Executive Committee directs.

2. Vice-President. The Vice-President assists the President in the discharge of his/her duties, and in the absence of the President assumes the duties of the President. The Vice-President shall be responsible for and shall chair the Education and Development Committee.

3. Secretary.

a. Attends the annual and special sessions of the Society, keeps a correct and permanent record of the business meetings and transactions of the Society, presents the records and documents of the Society at all meetings, receives the reports of all committees and all papers immediately upon being read at the Annual Meeting and files them with the other transactions, subject to the order of the Executive Committee.

b. Is the custodian of the books, records, manuscripts, papers, correspondence and seal of the Society.

c. Keeps a current register of the members.

d. During the Secretary’s term of office, the Secretary completes all business in a timely manner and promptly relinquishes documents and papers to the successor at the expiration of the Secretary’s term of office.

e. The Secretary may delegate any part of the secretarial duties.

5. Treasurer.

a. Is custodian of all funds of every kind of the Society and is accountable for the safekeeping. Receives all fees, dues and assessments from applicants and members and all money, including gifts, bequests, fees, donations and grants belonging to the Society and deposits all such monies in the name of. the Society in a banking institution approved by the Executive Committee. In like manner, the Treasurer keeps a current, true and correct record of all receipts and all disbursements.

b. Shall disburse the funds of the Society s may be ordered by the Executive Committee, in accordance with the disbursement policies established by the Executive Committee. Executes a good and sufficient surety bond, the premium for which is paid by the Society, and determined by the Executive Committee.

c. Prepares a detailed report of all receipts and disbursements and of the financial condition of the Society and presents the same to the Executive Committee and to the Annual order of the Executive Committee prior to the Annual Meeting.

d. Faithfully performs the duties of the office in the manner set forth, and forthwith upon the expiration of the term of office, hands over to the elected successor in office, all money, papers record books, or other property belonging to the Society.

e. All checks must be signed by the Executive Director and the President or the Treasurer.

Section G. Removal and Resignation. Any officer may be removed by a majority affirmative vote by the Executive Committee at a meeting properly called with quorum present after appropriate hearing by the Executive Committee, notice of such hearing having been mailed no less than ten (10) nor more than twenty (20) days before the hearing whenever, in the judgment of the Executive Committee, his removal will be in the best interests of this Society. Any officer may resign at any time by giving written notice to the President and Secretary.

Section H. Executive Director. The Executive Director acts in a capacity of the business manager for the Society and its official publication and in that capacity is responsible for the day-to-day business of the Society including having charge of the meeting. The Executive Director has the responsibility for countersigning checks and executing all documents unless the Executive Committee by resolution provides otherwise. The Executive Director is subject to the authority of the Executive Committee and to the President acting for the Executive Committee.

Section I. Appointment and Removal. The Executive Committee shall have responsibility for both the appointment and the removal of the Executive Director. Annually the Executive Committee shall review and evaluate the performance of the Executive Director.

ARTICLE VII- COMMITTEES

Section A. The Standing Committees. The standing committees of the Society are:

1. Bylaws

2. Education and Development

3. Executive

4. Finance

5. Medical Practice

6. Membership

7. Nominating

8. Program

Section B. Composition, Term and Appointment of Standing Committees.

1. The Bylaws Committee shall consist of three members plus the chair. Annually the President appoints two members, each to serve a term of two years. Committee members may serve no more than two consecutive two year terms. The Chairperson is appointed annually by the President and may be appointed to no more than two consecutive one year terms.

2. The Education and Development Committee shall consist of three or more members appointed by the President, the exact number to be determined by the President according to needs. The members shall be appointed so that the term of approximately one-third shall expire each year. The Committee shall organize itself into appropriate subcommittees when it is necessary to study or act on specific problems. The Vice-President shall chair the Education and the Development Committee. The Education and Development Committee members shall serve no more than two consecutive one year terms.

3. The Executive Committee shall consist of the President as Chairperson, the immediate Past President, the Vice-President, the Secretary, the Treasurer, and four members at large.

4. The Finance Committee shall consist of three members including the Treasurer of the Society who shall serve as Chairperson of the Committee, the President, the Executive Director, and at least one voting member who is not an officer.

5. The Medical Practice Committee shall consist of three or more members appointed by the President, the exact number to be determined by the President according to needs. The members shall be appointed so that the term of approximately one-third shall expire each year. The Committee shall organize itself into appropriate subcommittees when it is necessary to study or act on specific problems. The Medical Practice Committee members shall serve no more than two consecutive one year terms.

 

6. The Membership Committee shall consist of three members plus the Chairperson. The President shall annually appoint two members, each to serve a term of two years. The Chairperson of the Committee is appointed annually by the President. The Membership Committee members shall serve no more than two consecutive one year terms.

7. The Nominating Committee shall consist of five members of the Society, each of whom shall serve a one-year term and includes immediate Past President of the Society who shall also serve as Chairperson of the Committee. The other members of the Committee shall be elected in the following manner and under the following conditions. Annually the Nominating Committee shall nominate four members of the Society for election to the Nominating Committee for the succeeding year. Such nomination shall be presented to the Executive Committee during the Annual Meeting at which committee members shall be elected. The Nominating Committee members shall serve no more than two consecutive one year terms.

The Program Committee shall consist of at least two members appointed by the President so that one new member is appointed each year. The Vice -President shall chair the Program Committee. The Program Committee members shall serve no more than two consecutive one year terms.

9. Subcommittees: The Chairperson of a standing committee, with the approval of the President, may appoint necessary subcommittees to consider and report to the Committee on the specific problems within the Committee’s jurisdiction. A duly appointed member of the standing committee will be designated by the President as Chairperson of a subcommittee.

10. All Chairpersons are appointed by the President, except as otherwise stated in the Bylaws. Such chairpersons will serve at the pleasure of the President.

11. Vacancies. If a member of any standing committee dies, resigns or otherwise becomes disqualified, the President may appoint a successor to serve for the unexpired portion of the term.

12. Other Committees. Except as may conflict with the duties of the standing committees, the President may appoint any other committees, so constituted and for such purposes as the President may see fit. A presidential committee may not be created for a term in excess of one year.

Section C. Duties of Standing Committee

The Bylaws Committee. The Bylaws Committee shall consider either upon its own initiative or by reference from the Executive Committee of the Society revisions or amendments of the Bylaws and shall report its recommendations to the Society in accordance with the Bylaws.

2. The Education and Development Committee. The Education and Development Committee shall consider all questions relating to the education in physical medicine and rehabilitation of medical students, residents, and medical practitioners; all questions from interested parties related to the educational activities and recognition of paramedical personnel in physical medicine and rehabilitation; all questions relating to the professional promotion of research in physical medicine and rehabilitation. These shall be reported to this Committee for study and recommendations for action. Whatever subcommittees are organized shall report to the general committee which shall prepare a single annual report of the entire committee.

3. The Executive Committee. The Executive Committee shall designate candidates for the office of Executive Director. This Committee shall make policy recommendations.

4. The Finance Committee. The Finance Committee shall review at least annually the financial affairs of the Society and submit an annual financial report and annual budget, to the Executive Committee for its approval.

5. The Medical Practice Committee. The Medical Practice Committee shall consider all questions relating to therapeutic and diagnostic equipment, braces, splints, and prostheses in physical medicine and rehabilitation; all questions relating to specific rehabilitation hospitals, centers, and institutions; all questions relating to specific groups of patients such as the chronically ill and aged. These shall be referred to this Committee for study and recommendation for action.

Subcommittees shall report to the Committee which will prepare a single annual report of the entire committee.

6. The Membership Committee. The Membership Committee performs such duties as are consistent with these Bylaws. Each year the Chairperson is responsible for securing from the Secretary of the American Board of Physical Medicine and Rehabilitation the names of all Florida candidates who have passed Part One of the American Board examination or have become certified by the American Board. The Membership Committee sends an application blank to the prospective candidate inviting membership with sponsorship. The Membership Committee or its designee reviews all applications and credentials of nominees for membership in accordance with Article IV B. 2. The Membership Committee shall vote on each nominee, which nominee shall become a member in good standing upon a favorable majority vote. The Committee must re-evaluate any nominee’s election to membership if any member has offered written objections to such nominee at least thirty days prior to the next business meeting.

7. The Nominating Committee. The Nominating Committee shall report to the Executive Committee the names of the members whom it recommends and nominates for election prior to reporting the nominees to the Society. At least thirty days before the Annual Meeting, the Nominating Committee will also report similarly to the membership of the Society. The Chairperson of the Committee will nominate the members for offices which are vacant, or will be vacant, at the required time during the Annual Meeting. The Committee shall select from the members a single most appropriate candidate for each office. Consideration shall be given to individual academic and clinical merit, previous service to the Society, organizational and leadership qualities, willingness to serve if elected, and in the case of otherwise equally qualified candidates, geographical makeup of the Executive Committee. Any member of the Society may nominate from the floor. Election will be by majority vote of members present and voting.

8. The Program Committee. The Program Committee shall plan for, organize, and supervise the scientific programs of the Society. The Vice-President shall be the chair of this Committee.

Section D. Liaison Appointments. The President may appoint qualified individuals to serve as liaison between the Society and other organization with a common interest, for a term consistent with the nature of the liaison position.

ARTICLE VIII - FINANCES

Section A. Raising of Funds. Funds for conducting the affairs of the Society may be raised by (1) such initiation fees and annual dues imposed on the members; (2) such special assessments as the Society or the Executive Committee may determine; (3) voluntary contributions, devises bequests, and other gifts and (4) any other manner approved by the Society or the Executive Committee.

Section B. Fiscal Years. The fiscal year of the Society is from January 1 to December 31, inclusive.

Section C. Initiation Fees, Annual Dues, and Assessments.

1. The amount of all fees, dues and assessments shall be determined by the Executive Committee. Annual dues must be paid no later than March 1 each year. Assessments are due and payable upon request. Initiation fees are due and payable at the time of a candidate’s initial application for membership.

2. An applicant for membership pays the full initiation fee at the time of the application. Following election, the member shall become liable for annual dues beginning with the next fiscal year.

3. Honorary Members and Inactive Members shall be exempt from the payment of all annual dues and assessments.

Section D. Books and Records. The Society shall have available correct and complete books and records of an account and minutes of the proceedings of its members and its Committees.

The Society shall keep at its registered office or principal place of business a record of its members, giving the names and addresses of all members.

Any books, records, and minutes may be in written form or in any other form capable of being converted into written form within a reasonable time.

Section E. Member Inspection Rights. Any person who is a member of this Society, upon written demand stating the purpose thereof, shall have the right to examine, in person or by agent or attorney, at any reasonable time or times, for any proper purposes, its relevant books and records of accounts, minutes and records of members and to make extracts therefrom.

 

ARTICLE IX - DISCIPLINARY ACTION

Section A. Causes. For such reasons and under such conditions, as the Society by resolution may provide, the Society may enforce disciplinary measures on the members. Pending the adoption of such resolution or resolutions, the Society may admonish, suspend or expel a member who has committed one or more of the following acts, or if one or more of the following acts has occurred:

1. Default in payment of dues and assessments.

2. Suspension or expulsion by the local, state or national medical society.

3. Suspension or revocation of license to practice medicine.

4. Violation of the Principles of Medical Ethics.

5. Commission of crime involving moral turpitude.

6. Willfully falsifying information on the membership application.

Section B. Procedure. Until the Society by resolution may provide otherwise, no disciplinary action may be enforced unless there has been served by registered mail on the accused member, a copy of the charges against the member. The accused member shall then be entitled to a hearing before the Executive Committee on such charges and shall be entitled to a full opportunity to be heard. Charges shall be presented in writing to the Executive Committee, who after the hearing, shall recommend appropriate action at the next ensuing Annual Meeting or a Special Meeting. In a duly called meeting the members by a three-fourths vote of those present and voting may affirm or modify the recommendations of the Executive Committee and the decision of the members at such meeting shall be final.

ARTICLE X - HANDBOOK

Section A. Content. The Secretary and Bylaws Committee shall prepare and annually review under direction of the Executive Committee, a Handbook which shall include the current Bylaws; approved policy and procedure statements; professional standards and guidelines, position statements and appropriate internal and external policy.

Section B. Purpose. The purpose of this manual will be to provide a collection of current Bylaws, policies, procedures, standards, and practice guidelines which have been approved by the Executive Committee to aid and assist the officers, committee members, and membership in the preforming of society duties in an orderly manner.

ARTICLE XI- INDEMNIFICATION

This Society may indemnify any member of the Executive Committee, committee member or officer, their heirs, executors, or administrators, against all costs, expenses and liabilities, including settlements approved by the Executive Committee, reasonably incurred or imposed upon such officer in connection with, or resulting from, any action, suit or proceeding, whether civil, criminal or otherwise, to which said direction is or may be a party by reason of being or having been a member of the Executive Committee, committee member, or officer of The Florida Society of Physical Medicine & Rehabilitation; provided, however, that such indemnification may not be made for any matter as to which such director may be finally adjudicated to have been negligent or derelict in the performance of said person’s duties as a director, committee member or officer. Such indemnification may be made in criminal actions in which such person did not have reasonable grounds to believe that the conduct of such person was unlawful. The Executive Committee may purchase such insurance as is necessary to carry out this policy of indemnification. Those members of the Executive CommIttee who are not

involved in any such claim, action, suit or proceeding may determine any question concerning the culpability of any such officer, director or committee member.

ARTICLE XII- PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order Newly Revised, shall govern all meetings of the Executive Committee and member meetings consistent with these By-Laws or any special rules of order this Society may adopt.

ARTICLE XIII- AMENDMENTS

These Bylaws may be amended, altered or repealed at any meeting, annual or special, by the vote of at least two-thirds of the members present and voting, provided that any proposed amendment (1) has been submitted in writing to the Secretary and (2) notice thereof has been mailed to each member at least one month prior to the session at which it will be acted upon.

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